Privacy & Data

Plain-English explanation of what Arma Tracker captures, what it doesn't, and what controls you have.

Last updated: April 2026

✓What we capture

Tracked time per minute Keyboard event count Mouse event count Idle minutes Active app names + window titles Browser URL (active tab only) Periodic screenshots (~1 per 10 min)

While tracking is running, the agent counts how often you press a key and click — but not which keys and not what you typed. That's it. The number of events per minute drives your activity %, and that's the only thing we do with it.

✗What we never capture

Actual keystrokes / typed content Microphone or camera Clipboard contents Files on your computer Passwords or credentials Any activity while tracking is stopped

The agent has zero ability to record your keystrokes, audio, or video. There is no keylogger. When you stop tracking, the agent does nothing — no background sampling, no screenshots, nothing. The clearest test: the agent doesn't ship with mic/camera permissions and never asks for them.

📷Screenshots

Captured at random intervals — about 1 every 10 minutes on average, only while you're actively tracking.
Suppressed when you've been idle 3+ minutes (we don't want shots of an empty desk).
You can review and delete any pending shot before it uploads, in the "Screenshots" tab of your agent.
Stored privately on Armasourcing's server. Only you and your admin can see them.
Auto-deleted after 90 days.

⏱Time data

Aggregated daily totals (hours tracked, idle, activity %) are kept for 2 years so you and the team have history for reviews and reports.
Per-minute samples are kept for 180 days, then aggregated into daily totals and the granular rows are dropped.
Manual time entries you submit go to your admin for approval before they count.

🔒Your controls

Pause anytime — the Pause button stops tracking until you resume.
Take a 30-min break — for full-time VAs; pauses tracking + screenshots.
Auto-stop after 7 min idle — the agent stops itself if you walk away (warning at 5 min, countdown at 6:30).
Delete screenshots before upload — review queue in the Screenshots tab.
Quit — closing the agent stops all sampling. No background activity.

👀Who sees what

You

See everything about yourself: your hours, your activity %, your screenshots, your apps and URLs.

Your admin (Eli & designated managers)

Sees the same data about VAs they manage. Used for time tracking, payroll, and the QA Agent coaching system. Cannot export your data outside the company without your knowledge.

No one else

Your tracker data is not shared with clients, third parties, or sold to anyone. Period.

📦Where data lives

Self-hosted on Armasourcing's own VPS — not on a third-party SaaS like Hubstaff anymore.
HTTPS-encrypted in transit. Database access restricted to ops accounts.
Daily encrypted backups, 30-day retention, restore tested quarterly.

📋Your rights

Access: view all data we hold about you in your VA dashboard.
Export: request a CSV/JSON export by emailing eli@armasourcing.com.
Correct: anything wrong? Tell your admin — manual entries can be approved.
Delete: screenshots can be deleted before upload; ask admin for older shots.
Leave: if you stop working with us, your active data is archived and your device session revoked.

📬Questions

Email eli@armasourcing.com with any concern. We actually read these.